Conducting Assessments and Other Surveys

The Form Builder feature in iECHO offers an easy way to create and manage forms. It allows you to create customized assessments, surveys, and feedback forms. You can preview your form in real time, ensuring it meets your needs before publishing. This feature seamlessly integrates with iECHO’s data management system, enabling efficient collection, analysis, and reporting of responses.

There are three components to Forms:

The Type of forms you can create on iECHO:

Different kind of question types available in the form builder:

Creating a Form

Here’s how you can create a form on iECHO:

1. Navigate to your iECHO Homepage.
2. Navigate to Programs page by clicking on View more .
3. Select the Program for which you want to create forms in a Participant Group.
4. Go to the Forms section, and select Form Builder and Other Surveys.
5. Click on the Create Form button.

6. Select the form type from the list.

7. After selecting, iECHO will prompt you with an option to Create New or Copy Assessment From
8. Click on Create new and iECHO will redirect you to a form builder.

Components of the Form Builder

Let’s take an example and learn how to create a form:

University of Psychological Sciences is an organization dedicated to the comprehensive study and advancement of the field of psychology. They are running a program called ‘Master of Science in Autism Diagnosis and Intervention for Adults ECHO program’ designed to equip students with the knowledge and practical skills needed to diagnose and provide effective interventions for adults with autism spectrum disorder (ASD).

They want to create a pre assessment form to assess the knowledge of participants before the session.

Basic Details

1. Mention the Form Title and also add a Description stating the purpose or details of the form.
2. Add the Cover Image of the form, the cover image is a visual introduction to the form, setting the tone and improving engagement. It appears at the top of the form and helps:

Let’s name the form as Foundations of Autism Diagnosis and Assessment, and add a short description and cover image.

Add Questions

1. If there are multiple form sections, edit the name of the section by clicking on the edit button given in the three dot drop down.

you can add a name and short description about the section.

Here we’ve renamed section 1 as Background and Experience.

In this section let’s add two types of questions short answer and long answer:

2. Add the Question text and a short description of the question if required.
3. Select a Question type.
4. Click on Save.
5. To add another question click on Add New.

Let's create another section in the form and rename it as Understanding Autism Spectrum Disorder

To add another section:

6. Click on the three dot menu and select New Section. To rename click on Edit and rename.

7. Click on Save changes

Advanced Settings

Let’s look at an example for each of these settings:

➡️ Points

Points solves two use use cases, to enable points feature, enable the points toggle:

1. Assigning weightage to the correct option: For example: In single and multi-select questions you want to assign weightage to the correct option.

Let’s add a single select question to the form.

The correct answer is the first option - ‘A neuro-developmental disorder’. To assign weightage to the correct option, assign 100% to this option and 0% to the rest of the three options.

Let’s also add a multi-select question to the form.

Here four out of five options are correct, so we assign 25% weightage to each correct answer.

2. Assign weightage to the question: If answered correctly how many points will be allotted to each question.

Example:

If the single and multi-select questions are answered correctly, 2 and 5 points will be awarded respectively.

simply, add points to each questions by clicking on the points icon, given right next to the image icon.

🔤 Multilingual

Forms can be created in multiple languages, however the languages needs to be input by the person creating the form. To enable the multilingual capabilities and add different languages, enable the Multilingual toggle.

Let’s add the above mentioned questions in French.

1. Click on Add Language given right next to the question.
2. Click on New Language and select French.

3. Input the question and its options in French language.

4. Click on Save Changes.

This will enable respondents to access and respond to the questions in French.

↔️ Conditional Questions

A question that is only displayed to a respondent based on their answer to a previous question. It adds a layer of dynamic logic to a form or survey, making it more personalized and efficient.

• Dependency: A conditional question depends on the answer to another question (the "parent" question). If the respondent answers the parent question in a certain way, the conditional question is shown. If they answer differently, the conditional question is skipped.
• Relevance: Conditional questions ensure that respondents only see questions that are relevant to their situation or previous answers. This avoids asking unnecessary or confusing questions, improving the respondent's experience and the quality of the data collected.
• Efficiency: By skipping irrelevant questions, conditional logic makes the form shorter and faster to complete, increasing completion rates.
• Personalization: Conditional questions allow you to tailor the survey experience to each respondent, making it feel more personalized and engaging.

Here’s how you can add a conditional question:

1. Enable the conditional question toggle.
2. Select the option in which you want to add the conditional question and click on the conditional icon.

3. Click on Add New Question.
4. Add question text and question type, then click on save.

⬇️ Import Questions

iECHO enables you to import questions from pre-existing forms across programs and participant groups in an Org.

To import questions:

1. Enable the Import Questions toggle.
2. Click onImport from Question Bank.

3. A question bank will appear, Select the question you want to import.

4. iECHO will add that question to the form.

🚻 Anonymous Form Submission

This setting enables you to collect honest, unbiased responses without capturing any participant details. Perfect for feedback surveys, evaluations, and any scenario where objectivity matters.
To enable anonymous form submissions

1. Under advanced settings, select Anonymous Form Submission.
2. A modal will appear, asking you to confirm - select Update.
   

1. Continue creating the rest of the form as you normally would.

Save and Share the questionnaire

1. Once you have added all required questions, click on Preview to preview the questionnaire.
2. If required, make the changes and then click on Publish.
3. To share the questionnaire, Select the Program and participant group under which you created the form by clicking on View All Programs on the homepage.
4. Under Forms section, select Form Builder and Other Surveys.
5. Identify the form which you want to share with your participants, Click on the three dot menu given right next to the form and click on share.

6. Now, either

• Share the form directly with participants using the shareable link. Click on Copy Form Link to copy the link. or,
• Click on Go to participants , select the participants you want to send the form to and click on Share Assessment. iECHO triggers an email or SMS/Whatsapp (If available in the participants’ location) message with the form link.

Responses

The Responses section captures real-time answers submitted through the form.

To access responses:
1. Click on the Forms tab, select Form Builder and Other Surveys.

1. Identify the form you for which you want to view the responses.
2. Click on the three dot menu and click on Manage.

1. Click on the responses tab in the form builder and access the relevant data points.

It provides two key views:

1. Respondents

This view displays a list of individuals who have submitted responses. For each respondent, you can see:

• Their total points (if scoring is enabled)
• The date they completed the form

Clicking on a respondent’s name allows you to:

• Review their detailed answers for each question
• See the marks they scored
• Compare their responses with the correct answers

2. Answers

This view provides a visual representation of answers for each question, along with the correct answer (if weightage is assigned).

How to View Answers:

1. Select the question you want to analyze.

2. Choose a view:

Review the responses based on the selected view.

Conventional View

To view individual responses of each respondent, click on their name and their answers along with their score will appear.

Graphical Representation

Graphical representation helps visualize response patterns for each question. There are two types:

🔹 Pie Chart – Shows the distribution of responses in percentage. Each segment represents a response option, making it easy to compare proportions.

🔹 Bar Graph – Displays the number of responses for each option as bars. This format is useful for identifying trends and comparing the popularity of different responses.

Create a copy of an existing form

To create a copy of an existing form:

1. Click on the Forms tab, select Form Builder and Other Surveys.
2. Select Create Form and select the form type.
3. Under Copy Assessments From , select the form you want to create a copy of, the form builder will open in a separate tab.
4. Make the required edits and Click on Preview or Publish, to review the form and publish it respectively.
5. Follow the same steps mentioned here to share the form.

Enabling and Disabling Forms

iECHO gives you control to enable or disable assessments and surveys, based on your timeline.

1. Go to programs by selecting View All next to Programs I Manage.
2. Select the participant group in which you have created the form you want to disable.
3. Click on the Forms tab and then select Form Builder and Other Surveys.
4. Locate the form you wish to disable. Under the Status column, use the dropdown to select Disabled.

5. A confirmation message, Status Updated Successfully, will appear at the top of the page.

This will disable the form and prevent participants from submitting any more responses. You can now proceed to share the next assessment. If you’d like to enable the form later, you can do so using the same dropdown.

For Example:

Now that the session is over, you want to send out the Post-Assessment Form and disable the Pre-Assessment Form to prevent further submissions.

You’ve created a Pre-Assessment Form for a session titled Diagnosis & Early Intervention in the Master of Science in Autism Diagnosis and Intervention for Adults ECHO program. The session was scheduled for 14th September 2024 from 12:00 - 2:00 PM. You shared the form with all participants ahead of time, requiring them to submit their responses before the session started.

Now that the session is starting you want to disable the form and review their responses. You can do so by following the above mentioned steps.

Overview Videos

iECHO’s Form Builder: Basic Features 

iECHO's Form Builder: Advanced Features

FAQ’s (Frequently Asked Questions)

How to change the language of the form?

• Click on the ‘Language’ button on the form to switch between different languages

Is there a way to view the number of responses one has received in an assessment?

The number of responses can be viewed on the Assessments & Other Surveys, against each form. To view, the real-time data refresh the page or select Manage from the three-dot menu.

Can the assessment/form be conducted/shared with invited participants?

In the form builder, while creating a question:

• Input the question and description.
• Select the question type.
• Click on the small box called ‘marks’
• Assign marks to the question.
• Click on Save.

Encountering Special Characters in Assessment Reports?

Are you noticing errors in your 'Multilingual Assessment Reports'?

If someone creates a document on a computer with a language version of MS Office, that document might look different when shared with someone else who does not have said fonts installed on their computer. Office programs will substitute the original font with the closest available installed font, which may result in odd spacing between characters. You can add the language you need for the fonts to display correctly.

Learn how to add a language and associated fonts

Is there a way to add visual or image based questions?

Yes, you can select the question type, add the text and click on the image icon and select an image from your laptop that you’d like to add.