Creating a Participant Group Schedule

iECHO streamlines the management of your ECHO sessions by providing two convenient scheduling options when creating a participant group:

Here is how you can create a schedule in a participant group depending on your program:

Create a repeating schedule

iECHO enables organizations to schedule repeating sessions while creating a participant group.

Input the following details:

• Participant group name: It is recommended to have a unique, identifiable name for individuals attending ECHO sessions together. It should be clear and descriptive, reflecting the group's purpose, such as "Diabetes Care Team" or "Mental Health Professionals."
• Start date: The date of the first planned ECHO session of the participant group.
• End date: The date of the last planned ECHO session of the participant group.
  ℹ️

  The end date can only be up to 3 years after the start date. In case of ongoing programs without an end date, you can update this after 3 years.

• Repeating: If your participant group has a fixed schedule, check the box next to Repeating and select Weekly or Monthly as required.
  • For Weekly, choose from the Repeat every drop-down menu (ranging between 1–3 weeks).
  • For Monthly, choose from the Repeat every drop-down menu (ranging between 1–6 months). Choose Repeats On from the drop-down menu for the week of the month.
• Start time: The expected time of session start.
• End time: The expected time of session end.
• Language: The language the cohort will be run in.

Watch this video to learn how to create a repeating schedule:

Create an ad-hoc schedule

iECHO also enables creating a single session when required on an ad-hoc basis with no fixed schedule.

1. Navigate to your iECHO homepage.
2. Navigate to the Programs page by clicking View more.
3. Select the program for which you want to create a session for a particular participant group.
4. In the Schedule section, click Create New Session.
5. Input the details of the session to be created, such as Topic, Start date, Start time, End time, and Description.
6. Click Submit. The session will be available in the chronological list of sessions.

Edit or delete a session

iECHO allows you to edit or delete a session if the schedule changes or if it was created by mistake:

1. From your iECHO homepage, open the left panel and select All Programs.
2. Select the program for which you want to edit or delete a session for a particular participant group.
3. In the Schedule section, select the session you need to edit or delete using the Edit or Delete button.

• Using Edit Session, you can update session details, including Topic, Date & Time, and Description. You can also notify participants via email with an updated calendar invite by switching on the toggle button.

• Using Delete, you can remove sessions that are no longer required.